Board Minutes 1997 05 Special


Minutes of the LION Board
Special Meeting
May 6, 1997

Present: President Anne G. Calvert, Marcia Lewis, Nancy Wardell, Gennett Grennell, Marlene Palmquist, Marcia Welsh, Elsie Jenkins, Sandy Long, Marie Shaw, Lydia L. Main, Anne McFarland, Pam Ray, Arthur S. Meyers, Linda Rusczek, Liz Creighton, Ann Penfield, Karen Smith, Jan Day, Ed Murray, Bill Edge, Rob McGee, Ann Davis, Leslie Scherer, Mark Hewes, Joe Fromme, Helene Tieger. Absent: DUR, MTC, MOC/TVY, STC.

I. CALL TO ORDER: The meeting was called to order at 12:40 p.m., at the Russell Library, Middletown, CT.

Linda Rusczek introduced the new Director of the Russell Library, Arthur Meyers from Hammond Indiana (originally from the Bronx).

Bill Edge reported on the status of the Review Group and the discussions of the past day and a half. He reported on the need for LION to move ahead with a graphical user interface and a telecomm upgrade. He discussed a new concept of outsourcing support of a product. Bibliomation plans to outsource the support of CARL as of July 1997.

Rob McGee gave an overview of the four models being examined for the LION only project plus the models for the Joint Project. Bill Edge mentioned the CLN project to create a statewide union database. Rob McGee explained how Frame Relay works and described the various telecomm models including LAN's, Novell Network, Window s NT network, other networks (could be a vendor solution), Internet servers, and Internet services. Joe Fromme gave an overview of the vendor proposals for telecomm services. The ALS proposal eliminates the ability to troubleshoot the system remotely.

Discussion followed on cost issues. Bill Edge handed out a confidential report from RMG with some preliminary cost estimates. Leslie Scherer pointed out that libraries will very likely have to come up with additional capital for whatever solution is chosen.

Rob McGee described the pros and cons of outsourcing a product. There was discussion on deciding a course of action. The LION Board may meet on Tuesday, May 20th, 9:30 a.m. at the Russell Library , to discuss the Universal Service Fund depending on the action taken May 8th.

Bill Edge gave an overview of the vendor proposals. ALS proposed an enhanced Dynix product with an outsourced model. This is the least costly solution for model 1. CARL responded to the Joint Project but also proposed a LION-only solution with an outsourced option. There is a political advantage in choosing CARL since two of the largest consortium in Connecticut have a CARL system. ALS and CARL both proposed their legacy system. DRA also proposed their legacy system. They have announced a new product but it is not yet available. Innovative Interfaces Inc. offers the best software but it is expensive. Their system is reliable and simple to operate. They are committed to applet technology and use simplified PC's as workstations. SIRSI offers a client-server architecture with the best support of multi-media. They are still developing their product. The Library Corporation (TLC) offers the best state of the art solution for standalone systems. Their cataloging module is the best on the market. Many of their software products are not yet ready but are due out in the fall of 1997. This is the least expensive solution and would be a good choice for a decentralized model.

II. ADJOURNMENT: A motion was made by Karen Smith to adjourn at 4:00 p.m. The motion carried.

Respectfully Submitted,

Gale F. Bradbury, Secretary

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