Board Minutes 2001 06

Minutes of the LION Board Meeting
June 2001


PRESENT: Valerie Harrod, DUR; Marie Shaw, ELH; William Deakyne, ELY; Bridget Quinn-Carey, ESX; Sandy Ruoff, GUI; Suzanne Risley, HAD; Gale Bradbury, LED; Marcia Sokolnicki, MAD; Linda Rusczek, MDT; Roxanne Moreau, MRD; Mary Datillo, MDF; Peter Ciparelli, NLN; Mary Fiorelli, Elsie Jenkins, NWC; OLY; Betty Page, STC; Leslie Scherer, WAL; Jan Day, WBR; Lew Daniels, WSB; Nancy Wardell, GUI/Circ.; Cornell McNair, NWC/PAC; Ed Murray, Mark Hewes and Rick Widlansky LION. Absent (excused): EHP, MTC; ABSENT: BRB

I. CALL TO ORDER: The meeting was called to order by Sandy Ruoff at 9:35 a.m. at the Guilford Public Library, Guilford, CT.



IV. APPROVAL OF THE MINUTES: Leslie moved and Peter seconded a motion that the minutes of the March 13, 2001 meeting be approved. All voted in favor. Motion passed.

V. TREASURER'S REPORT: March, April and May 2001 treasurer's reports were presented. Ed outlined larger expenditures for the Board's general information. There were no extraordinary items or issues.


1. Leslie moved and Elise seconded a motion to approve the resolution to amend the TIAA-CREF Retirement Plan as outlined in attached document. Motion passed.

2. Ed recommended renewing LION's lease with the Russell Library for three years, with terms as outlined in the lease renewal outline distributed.
Jan moved to accept these terms, Gale seconded. Motion passed.

3. FY02 Budget was proposed by Ed and Finance Committee. Ed commented that the proposed budget:
· Is a conservative, balanced budget
· Has no project for member sales
· Could accommodate Dynix's DebtCollect module if necessary
Other issues raised:
· Effect of DSL/CEN on budget: more questions than answers at this point regarding budget implications. Libraries implementing DSL will be adding this as an expense to local budgets as a supplement to their local Internet service, the LION costs for frame relay will not decrease until decisions are made regarding Connecticut Education Network and Virtual Private Network issues.

Valerie moved and Mary seconded a motion to approve the FY02 budget as presented. Motion passed.

4. NetLibrary – Ed raised the issue of LION offering NetLibrary
subscriptions to standalone and school libraries. The suggestion came from NetLibrary.
Comments/Issues raised:
· It would be entrepreneurial of LION to offer this service.
· How we would deal with collection development issues
· Can it be done on a pilot/trial basis?
· Can we/should we keep subscribers out of LION database?
· Should jump on this chance before other organization offers it
· Could attract new members to LION, would be good PR for LION

Peter moved and Jan seconded a motion to authorize Ed and the LION staff to further investigate the proposed partnership with NetLibrary and potential subscribing libraries. Motion passed. Ed will send out a draft agreement that could be used as the basis of subscription service.


1. Staff Reports

a. Director: Ed distributed a written report and highlighted a few
key issues:
· CEN/VPN issues as discussed during budget presentation
· CIPA – he urges Libraries to comply with form he distributed to ensure E-Rate Year 4 funding.

b. Associated Director: Mark distributed a written report and highlighted a few key issues:
· July 17th, 9-11 a.m. – NetLibrary rep at the Russell Library to talk about web support services.

c. Systems manager: Rick Widlansky reported that:
· Inventory is underway
· Ordering spare dumb terminals
· JAVA telnet gone – insecure access (can be hacked)
· DSL installations – he will send a list of eligible DSL libraries and current installations

2. Committee Reports

a. Personnel – Jan moved and Elsie seconded motion to grant Paul Nelson 6 weeks of unpaid leave commencing on July 9, 2001 to accommodate a Repetitive Stress Injury-related medical problem. Motion passed.

b. Circulation Committee: Nancy reported a meeting on April 8th. The
details are included in Mark's report.


1. Sandy Ruoff will send out a proposed meeting schedule for Board and
committee meetings. Please e-mail Sandy with any ideas or comments.
2. Linda confirmed that the Russell Library will be participating in a 90-day
trial of the debt-collect module.


1. Ed distributed a spreadsheet that compares system costs if LION member libraries were to convert to a standalone system (TLC/CARL) or re-join LION. LION is still the best deal considering the value added services of staff, telecom and other related system costs. This spreadsheet may be useful for defending and promoting LION membership during budget negotiations.

Meeting adjourned at 11:25 a.m.


Respectfully submitted,

Bridget Quinn-Carey, ESX

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