Board Minutes 2008 08

Minutes of the LION Board Meeting
August 26, 2008
Russell Library, Middletown, CT

PRESENT: Gale Bradbury, LB/LG; Peter Ciparelli, NL; Richard Conroy, EX; Jan Day, WD; Meryl Farber, OR; Mary Fiorelli, OL; Andy Gardner, LION; Alan Hagyard, LION; Vince Juliano, MD; Lydia Main, EL; Cornell McNair, NW; Cindy Muhlbach, HA; Betty Page, ST; Kathy Rieger, BR; Karen Roesler, ME; Cyndi Shirshac, DU; Marcia Sokolnicki, MA; Nancy Wardell, GU

I. CALL TO ORDER: Kathy Rieger called the meeting to order at 9:35 AM. She distributed name plates prepared by Vince and Russell Library Secretary Mary Healey.



IV. APPROVAL OF MINUTES – June 24, 2008: The minutes were approved as written.

V. TREASURER’S REPORT-June 2008; July 2008: There were no additional comments on the Treasurer’s Reports. They will be filed for audit.


1. Overdrive update:

a. Alan said that LION’s first year with Overdrive has been successful. He reported that the vendor will be adding the MP3 format, which is playable on iPods, to its current WMA format, though the number of offerings will not be as exhaustive for some time to come. This is the case because WMA works with publishing rights management to control unauthorized copy and distribution. MP3 is dependent on “MORAL” (Media Operation & Right Access License), which is less secure from copying. The LION selection group has held off purchasing for this year in order to buy a reasonable “opening day collection” of downloadable books in MP3 format.

b. Kathy reported on a meeting she attended on the issue of opening up local library and consortia downloadable collections for non-resident users. The wording of the C-card regulations seems to require that. However, the wording pre-dates licensing arrangements that have come into being since then. Alan indicated that, from a technical standpoint, we could expand access to LION’s Overdrive collection to anyone in the LION database. The group discussed this with no decision made. Kathy asked Board members to email her their comments.

c. After surveying Overdrive users, Alan changed downloadable circulation to 10 days.

2. Holds experiment: Although three months have passed since some libraries started participating in the experiment, several libraries started late. It was decided to delay evaluation of the experiment until a full three months had passed for all participants. Alan informed the group about problems with unfilled holds. The group discussed the desirability of “recycling” holds once they have been forwarded through all the libraries and the need for libraries to follow the established procedures.

3. Next meeting: October 28, per previous decision to reduce the number of meetings.


1. LION staff

a. Andy reported that the authority project is proceeding. He sent the LION profile to MARCIVE. They will process and correct every 100th record for LION’s review before processing the entire database. Andy will keep members informed.

b. Alan receives requests from vendors of non-consortia products and services to schedule presentations for member libraries. At his suggestion, the Board agreed to permit him to schedule such sessions on months when there is no Board meeting and to send out invitations to members.

c. Alan responded to an inquiry from Salem Library about LION membership. They have not responded. Alan reminded the Board that our strategic plan needs to address issues like expansion of LION and the basis for dues and fees.

d. Case Memorial in Orange is up and running well. They are getting used to the increase in Connecticar traffic caused by transit holds.

e. Westbrook and Guilford libraries are closed for renovations. Durham will be closed for a few days around Labor Day.

f. We are moving to a new OPAC version. No radical changes will be evident.

g. In October, LION will install a new release. Alan will send out information.

h. LION’s provider of book cover images and book summaries has reduced its rates. We will save between $4,000 and $5,000.

i. Work on the LION web site has been delayed due to vacations. The new look appears on the LION home page, but directs you to the old site for now.

j. With good cooperation from Innovative Interfaces, Alan corrected the security problem we experienced with the reading history function.

k. Alan uses the OPAC to promote various features and services available to patrons of LION member libraries.

2. LION Committees: Several committees are planning upcoming meetings and activities.

VIII. OLD BUSINESS: Andy’s one day per week of office time in New London is working well for him, for LION, and for PLNL.



Next Refreshments: Essex Public Library

Next Meeting: October 28, 2008 at 9:30 AM, Russell Library

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