Board Minutes 2011 04

Regular Meeting
Tuesday, April 25, 2011
Russell Library, Middletown


PRESENT:  Kathy Rieger – BR,  Cyndi Shirshac – DU, Richard Conroy – EX, Sandy Ruoff – GU, Cindy Muhlbach – HA, Gale Bradbury – LB/LG, Sandy Long – MA, Bonny Albanese – MA, Katie Brossard – MC, Vince Juliano – MD, Deb Barberi – MD, Karen Roesler – ME, Suzanne Maryeski – NL, Cornell McNair – NW, Mary Fiorelli – OL, Meryl Farber – OR, Susan Donovan – ST, , Leslie Scherer – WA, Janet Flewelling– WA, Todd Fabian – WD, Lew Daniels – WS,  Alan Hagyard – LION, Andy Gardner – LION, Rick Widlansky – LION, Matt Beardsley – LION.

I.  CALL TO ORDER:  Kathy R. called the meeting to order at 9:37 a.m.



IV.  APPROVAL OF MINUTES:  The minutes of the March 1, 2011 were accepted on a motion by Leslie Scherer and a second by Cyndi Shirshac.

V.  TREASURER’S REPORT:  Treasurer Richard Conroy presented the cash flow statements for February and March, 2011.  There were no questions.  The Reports were filed for audit.


  1. Election.  Gale Bradbury  (Nomination Committee) presented the slate of officers for FY2011/12.  They are as follows:   President – Richard Conroy, Vice-President – Cindy Muhlbach, Treasurer – Mary Fiorelli, Secretary – Karen Roesler.  MOTION:  Susan Donovan moved to accept the slate of officers.  Karen Roesler seconded.  Approved unanimously.  The slate will be presented for election at the June Board Meeting.
  2. Budget.   The proposed budget for FY2011/12 was distributed to the Board.  Richard C. explained that there will be an increase in expenditures due to the addition of the LEAP libraries which will require additional part time hours (20-30) to handle the increased workload.  Despite this, there will be no major increase in member fees because the LEAP libraries will be contributing.  The new fees schedule was used to determine member contributions.  The budget will be adopted at the June meeting. Overdrive fees were determined using the new schedule approved at the March 2011 meeting which considers size of the library as well as use of the collection.  When questioned, Alan H. explained that Overdrive titles are selected by a committee of five.  At this time, about half of the funds allocated for Overdrive are for audio downloadables, and half for e-books.  In general, 10 is the number of holds that trigger ordering a second copy.
  3. Southington.  Alan reported that Southington Public Library is very interested in joining LION.  MOTION:  Leslie S. moved that Alan send a formal proposal to Susan Smayda, Southington Library Director.  Sandy R. seconded.  Approved unanimously.
  4. Overdrive Advantage Program. Sandy L. expressed a strong interest in LION considering allowing members to subscribe to the Overdrive Advantage program because of the demand for e-books at her library.  After a lengthy discussion of benefits and concerns, it was decided to invite an Overdrive representative to the June Board meeting to answer our questions.
  5. Tell Me More language service.  Alan was contacted by the representative. Sandy R. suggested that Alan ask the rep to contact CLC who negotiates discounts for libraries statewide.  Alan will do this.
  6. Next Meeting.  Due to the ALA Annual Conference ending on June 28, the next meeting will be held June 14, 2011 at the Russell Library.


  1. LION Staff

    • Matt reported that the new web server is up and LION is hosting 12 member library websites and soon will be adding the LEAP libraries.  LION will be purchasing new Dell Computers in July and start the installs on the timeline previously presented.
    • Andy is working on bringing the LEAP libraries into LION.  June 9 is the “go live” date.  LEAP will join the Board meetings beginning in June. At the IUG (Innovative Users Group) annual meeting, the company announced that SIERRA is the name of their new platform.  We will stay on Millennium until Sierra is launched and evaluated.  There is, as of now, an undetermined charge for moving to the new platform.
    • Rick has visited 6 buildings that are associated with the 3 LEAP libraries.  Two do not have CEN connections, so he has been working with the libraries and CEN to install equipment so all will be set for the LION cutover.  Rick and LION staff were able to take years of old, obsolete equipment to an electronic recycling day freeing office space to the delight of all!
    • Alan reported on some interesting presentations at the IUG meeting.
  2. LION Committees

    • Nominations election report given under Action/Discussion
    • Finance budget report given under Action/Discussion
    • Personnel met with the Finance Committee on the proposed budget
    • Planning/Negotiations – none.
    • Bibliographic – none.
    • Circulation is planning to meet in May.
    • PAC Committee – Janet F. reported that the committee has been renamed the LION User Experience (LUX) Committee.  They are finalizing the new online catalog design, and from suggestions made during the Board meeting, will draft a selection policy for Overdrive materials.  Current members of the committee will be listed on the LION website, but Alan reminded all that any staff member from any LION library is welcomed at any committee meeting.
    • Emerging Technologies – Katie B. reported that this committee has not met recently and future discussions fit best with the LUX committee.

MOTION:  Katie B. moved to merge the Emerging Technology Committee into the LION Users Experience (LUX) Committee. Seconded by Janet Flewelling.  Approved unanimously.



X.  ADJOURNMENT:  Kathy R. adjourned the meeting at 11:10 a.m.

Respectfully submitted,

Karen Roesler


Next Refreshments: Westbrook Public Library

Return to top

Return to Minutes