Board Minutes 2011 10


Regular Meeting
Tuesday, October 25, 2011
Russell Library, Middletown



PRESENT:  Kathy Rieger – BR, Valerie Kilmartin – DU, Cyndi Shirshac – DU, Lydia Main – EL, Marie Shaw – EH, Richard Conroy – EX, Sandy Ruoff – GU, Cindy Mulbach – HA, Gale Bradbury – LB/LG, Bonny Albanese – MA, Jeff Dickens – MC, Vince Juliano – MD, Rebecca Hagstrom – ME, Karen Roesler – ME, Bob Hull – NB,  Lois Baldini – NH, Suzanne Maryeski –NL, Cornell McNair – NW, Mary Fiorelli – OL, Meryl Farber – OR,  Leslie Scherer – WA, Todd Fabian– WD, Kathy Giotsas – WM, Lew Daniels – WS, Alan Hagyard – LION, Andy Gardner – LION, Rick Widlansky – LION.


I.  CALL TO ORDER:  Richard C. called the meeting to order at 9:36 a.m.

II.  ADDITIONS TO AGENDA:  Suzanne Bartels from Mitchell College sent Alan an e-mail asking that the Board discuss Amazon getting personal information from patrons using Overdrive to borrow e-books for Kindles.


IV.  APPROVAL OF MINUTES:  The minutes of the August 23, 2011 meeting were accepted as written on a motion by Lydia M. and a second by Gale B.

V.  TREASURER’S REPORT:  Treasurer Mary Fiorelli presented the cash flow statements for August and September, 2011.  The Reports were filed for audit.


1.  Innovative Sierra.  Innovative has made an offer for LION to become "early adopters" of their new Sierra software package. Simply stated, for $123,725 LION would get the full software package installed plus the two servers that it requires. The software would have all of our current features plus a few new "products" (as Innovative calls add-ons).  Innovative requires a decision by October 31.  Prior to this meeting, Alan distributed to Board members a list of his questions and Innovative’s responses.  He also contacted the lawyer who was involved in LION’s original contract with Innovative to review the Sierra agreement.  The lawyer feels that it is important to ensure that what LION has in our current contract remains, and that there should be a timeframe stated for when LION would receive the new product.  Alan made two other points of information: 

1)Lion has enough money in reserves to do this, and

2) Innovative will not extend the October 31 deadline for us to make a decision.

Vince J. moved that LION sign an agreement with Innovative for early implementation of  Sierra. Lydia M. seconded it. The motion was approved unanimously.

2.  Membership Proposal – Libraries in Hamden, Killingworth and Old Saybrook expressed an interest in joining LION.  Alan responded to all with estimated costs for membership.  Hamden requested a meeting and firmer prices because they are definitely interested in migrating to a new system.  There was a general discussion concerning the income received by getting Hamden as a new member versus the costs to LION primarily to make a part time tech person full time.  Consensus was that Alan should meet with Hamden and present the estimated costs that he had calculated.

3.  The Bib Committee requested that the issue of member libraries honoring the "release" or "on shelf" dates set by publishers be brought to the attention of the LION Board. Some items are being circulated before the release date.  Since all libraries sign an agreement to abide by the release date, the President reminded everyone to follow the rules.

4.  Amazon, Overdrive, and patron’s personal information – There was a discussion of the need for LION to have a disclaimer warning patrons that they are leaving the Library’s realm of protection of private personal records when using Overdrive to borrow an e-book for a Kindle.  Disclaimers really are to protect the agency, i.e. LION libraries, since Kindle owners have already registered with Amazon and given their personal information to the company. The problem is determining where a warning that you are leaving the Library’s area of control should, or can, be placed.  Alan will think about this and we may need a task force to determine the language of the disclaimer.  Overdrive may need to address this issue.

5.  Next meeting: December 13, 2011 – At the North Haven Public Library.  Lunch will be planned afterwards for those who can stay.


  1. LION Staff

Alan had no additional information to report. 

Andy reported that several libraries will be trying the serials module. 

Rick gave an update on the CEN upgrade.  Otis will be upgraded to fiber but LION office will not because the city of Middletown just paved roads and there is a 5 year moratorium on digging up the streets.  Rick also reported that he is working on the spam filter for LION e-mail.  After tightening it up to prevent spam from getting through, many legitimate messages were being blocked.

  1. LION Committees
  • -Nominating – none.
  • -Finance – none.
  • -Personnel – none.
  • -Planning/Negotiations – none.
  • -Bibliographic – previously addressed.
  • -Circulation – Bonnie reported that the committee met in October and the discussion lead to the discovery for most in attendance that renewals can be included in the C-Car report.
  • -LUX – met on September 8, 10 a.m. in Wallingford Library. Leslie S. announced that Janet Flewelling had delivered a baby boy.


IX.  NEW BUSINESS:  Suzanne M. announced that New London’s head of circulation retired and a new person has been hired.

X.  ADJOURNMENT:  Richard C. adjourned the meeting at 11:17 a.m. on a motion by Meryl Farber and a second by Bonnie Albanese.


Respectfully submitted,

Karen Roesler


Next Refreshments: East Lyme High School Library

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