Board Minutes 2011 12

9:30 am Tuesday, December 13, 2011
North Haven Memorial Library


PRESENT:  Kathy Rieger – BR, Cyndi Shirshac – DU, Marie Shaw – EH, Richard Conroy – EX, Sandy Ruoff – GU, Cindy Mulbach – HA, Gale Bradbury – LB/GF, Bonny Albanese – MA, Katie Brossard – MC, Vince Juliano – MD, Karen Roesler –ME, Bob Hull –NB, Pat Dortenzio – NH, Suzanne Maryeski – NL, Cornell McNair – NW, Mary Fiorelli – OL, Meryl Farber – OR, Kelly Marszycki – RA, Susan Donovan – ST, Leslie Scherer – WA, Todd Fabian – WD, Kathy Giotsas – WM, Lew Daniels – WS, Alan Hagyard – LION, Andy Gardner – LION, Rick Widlansky – LION, Matt Beardsley – LION.

I.  CALL TO ORDER:  Richard Conroy called the meeting to order at 9:45 a.m.



IV.  APPROVAL OF MINUTES:   The minutes of the October 25, 2011 meeting were accepted as written on a motion by Vince J. and a second by Mary F.

V.  TREASURER'S REPORT:  Treasurer Mary Fiorelli presented the cash flow statements for October and November, 2011.  The Reports were filed for audit.


  1. Auditor's Report.  The Audit Report was distributed to Board Members.  Michael Solakian, CPA, commented that there are no signs of deficiencies and that LION’s finances are in good order.  He reminded Board members that, as part of the audit, various member libraries are contacted to confirm financial transactions and a prompt response is appreciated. The only recommendation to consider is for LION to form an Audit Committee.  Best practice guidelines recommend this but it is not required for private nonprofits.
  2.  President's Report. (distributed)  Richard summarized his report by saying that the greatest accomplishment of the year was the joining of LEAP libraries. He thanked the staff for making the integration as seamless as possible.  The move to Sierra in the coming year will be exciting and hopefully easy.  Thanks to all LION members for their cooperative spirit.
  3.  Executive Director's Report. (handout) Alan stated that, despite this being the year of severe weather, there was relatively low downtime.  LEAP libraries joined LION, a new online catalog view was implemented, the e-book collection grew, and we committed to moving to Sierra.  He is proud that LION’s fees to members have remained stable, that the organization’s finances are in good shape, and that he has a stable and experienced staff.
  4. Associate Director’s Report.  Andy (handout).  Two major accomplishments this past year were the migration of the LEAP libraries and the online catalog redesign.  He thanked member libraries for their cooperation.
  5.  System Manager’s Report. Rick (handout).   Rick received an e-mail from the head of CEN making many points in his annual report inaccurate.  Otis Library, Norwich is now off the schedule.  CEN is working on an alternative plan for LION to get fiber despite Middletown’s moratorium on digging.  If LION does not get fiber, alternatives to divert some of the bandwidth use will need to be explored.  The PC replacement/updates project for all public and PAC computers is time consuming but going well.  In addition, Rick and Matt provide technical support for several time/print management systems, and replaced the webserver.
  6.  Personal Computer Network Manager’s Report. Matt (handout).  Matt gave detailed numbers quantifying LION’s support of PC’s, website hosting and reservation/print management systems.  A full schedule of computer replacements is underway.
  7.  Bylaws change (Richard).  A proposed bylaw change had been distributed to Board members before the meeting.  Because any changes potentially lead to conflicts in other areas of the bylaws, Leslie S. moved and Sandy R. seconded a motion to table the proposed change.  Richard C. noted that a review of all bylaws is needed and charged the Planning Committee to take up this project. The motion to table was approved unanimously.
  8.  Sierra update (Alan)   LION is now committed to be an early adopter of Sierra.  LION’s first payment is not due until a test version is in use.  Alan anticipates that this will happen in the second half of 2012.
  9.  New member update (Alan).  Hamden is still in the investigation phase of migrating to a new system.  The Acton Library, Old Saybrook seems very interested in joining LION, while Waterford and Groton will likely not make a decision for quite a while.
  10.  The next meeting: February 28, 2011, Russell Library.  A snow date will be announced closer to the date of the meeting.



1)      LION staff: 

Alan has been investigating several things and asked Board members if they are interested in him continuing his research.  There was interest in having him gather information on self-check systems, and communication protocol for emergency broadcast communication.  There was little interest expressed in RFID at this time.  Alan also asked if members would like him to check patron e-mail addresses to verify if they are still good.  The consensus was yes. He reminded all members that it is important to check bounced e-mails daily.

Andy reminded everyone to bring back their designee forms.

Rick apologized for the recent spam problems.

2)      LION Committees

-Nominating – none.

-Finance – none.

-Personnel – none.

-Planning/Negotiations – none.

-Bibliographic – none.

-Circulation – none.

-LUX – none.



X.  ADJOURNMENT:  Richard C. adjourned the meeting at 11:43 on a motion by Sandy R. and a second by Kelly M.


Respectfully submitted,

Karen Roesler


Next Refreshments: East Lyme Public Library

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