Board Minutes 2012 02

9:30 am Tuesday, February 28, 2012
Middletown, Russell Library

PRESENT:  Kathy Rieger – BR, Cyndi Shirshac – DU, Lisa Timothy – EL, Lydia Main – EL, Richard Conroy – EX, Stephanie Johnson – GU, Cindy Mulbach – HA, Gale Bradbury – LB/LG, Bonny Albanese – MA, Beth Crowley – MA, Deb Barberi– MD, Karen Roesler –ME, Rebecca Hagstrom – ME, Lois Baldini– NH, Suzanne Maryeski – NL, Cornell McNair – NW, Meryl Farber – OR, Pat Griswold – RA, Leslie Scherer – WA, Todd Fabian – WD, Kathy Giotsas – WM, Lew Daniels – WS, Alan Hagyard – LION, Andy Gardner – LION, Rick Widlansky – LION, Matt Beardsley – LION

I.     CALL TO ORDER:    Richard Conroy called the meeting to order at 9:36 AM.

II.   ADDITIONS TO AGENDA:   New library directors were introduced:  Beth Crowley from E. C. Scranton in Madison, and Lisa Timothy from East Lyme.


IV.  APPROVAL OF MINUTES:  The minutes of the December 13, 2011 meeting were accepted as written on a motion by Gale B. and a second by Kathy Rieger.

V.  TREASURER'S REPORT:   In the absence of Treasurer Mary Fiorelli, Richard Conroy presented the cash flow statements for December, 2011 and January, 2012.  The Reports were filed for audit. .


  1. Overdrive:  Alan reported that $36,000 is currently budgeted for Overdrive audio and e-book titles.  80% of the e-book collection is checked out.  A lengthy discussion followed on allocation of funds and the cost for keeping a reasonable holds-to-copies ratio.  There was consensus that the e-book collection needs to grow to meet the demand A motion was made by Leslie Scherer, seconded by Meryl Farber to spend the necessary funds from LION reserves to keep the holds-to-copies ratio at 7 for the rest of the fiscal year with the understanding that the LUX Committee will analyze the data and make a budget recommendation for next fiscal year.  Approved unanimously.
  2.  Wowbrary:  Kathy Giotsas demonstrated Wowbrary and answered questions.  If four to nine LION libraries are interested in subscribing to the service, the company will give a 20% discount.  If ten or more subscribe the offer would be a 25% discount.   A table showing individual library fees was distributed.  Libraries interested should contact Kathy G. by April so that the discount can be determined.  The LION office agreed to be billed and pass the charges on to the members who subscribe.
  3. eSequels:  Alan demonstrated the database eSequels which lists book series through different access searches.  The cost would be $430 for LION as a consortium (i.e about $18 per library).  Members should review the reference tool and be ready to make a decision at the April Board meeting.
  4. New staff position:  Alan reported that it is unlikely that Old Saybrook or Hamden Libraries will be joining LION in the coming year.  Therefore he feels that a part time staff person (28 hr/week, no benefits) would be adequate to help Rick and Matt.  Alan is working on a job description.  Rick and Matt presented tables showing the current number of pc’s they are maintaining for member libraries. A conversation followed indicating unanimous consensus among Board members that Rick and Matt need more help to maintain the current level of excellent service.  Members debated whether it might be better for retaining a new employee if the job was for 30 hrs/wk and included benefits. A motion was made by Lou Daniels, seconded by Leslie Scherer to hire a 30 hr/wk person with benefits.  Approved unanimously.The Personnel Committee should meet with Alan to approve the job description and salary for this position before it is advertised.
  5. The next meeting: April 24, 2012, Russell Library


1.)  President Richard Conroy informed the Board that he will be attending  the  III Users Group meeting this April.  He proposed that Committee Chairs attend in rotation in the future.

2.)  LION staff: 

Alan reported that he has decided on a tool to use for verifying valid patron e-mail addresses.  He will be asking a library to volunteer for a trial of the tool. 

Andy reported that the Sierra migration is tentatively scheduled for November 2012 and that we will need to do the 2011 updates before, probably this summer.  He is also working on the holds restriction grid and announced that Madison and Woodbridge libraries now allow other libraries to place holds on their dvds. 

Rick reported that the CEN fiber upgrades are continuing and that the LION office will be be upgraded despite the moratorium on digging up the pavement in downtown Middletown.  This is possible because the Police Station needs the upgrade and they will run the line from the Police Station to LION.

Matt presented a chart of the pc’s at each library that need to be updated in the next year. The process is very time consuming.

3.)  LION Committees –

Nominating – None.

-Finance – None

-Personnel – A meeting will be set to discuss the part time position job description

-Planning/Negotiations – Leslie Scherer reported on the updating of LION’s Bylaws and Guidelines.  A draft will be presented at the April Board meeting, to be voted on at the June meeting which will be the new month for LION’s annual meeting

-Bibliographic – Becky Hagstrom announced that the committee has scheduled a meeting in March and that dvd hybrid packaging will be a focus for the meeting.

-Circulation — None

-LUX – Janet Flewelling will be returning from maternity leave in April.


IX.     NEW BUSINESS  None  

X.  ADJOURNMENT:  Richard C. adjourned the meeting at 11:35 on a motion by Lydia M. and a second by Bonnie A.

Next Refreshments: Essex Library

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