Board Minutes 2012 08

9:30 A.M., August 28, 2012
East Lyme Public Library


PRESENT:  Barbara Cangiano – BR, Cyndi Shirshac – DU, Marie Shaw – EH, Lisa Timothy – EL, Richard Conroy – EX, Stephanie Johnson – GU, Cindy Mulbach – HA, Gale Bradbury – LB/GF, Beth Crowley – MA, Bonny Albanese – MA, Suzanne Bartels – MC, Vince Juliano – MD, Karen Roesler –ME, Paulette Carrano – NB, Lois Baldini – NH, Suzanne Maryeski – NL, Cornell McNair – NW, Linda Alexander – OL, Meryl Farber – OR, Michael Gilroy – RA, Susan Donovan – ST, Leslie Scherer – WA, Todd Fabian – WD, Kathy Giotsas – WM, Lew Daniels –WS, Alan Hagyard – LION, Andy Gardner – LION, Rick Widlansky – LION, Justin Strickland — LION


I. CALL TO ORDER: Richard Conroy called the meeting to order at 9:36 a.m.



IV. APPROVAL OF MINUTES: The minutes of the June 26, 2012 meeting were accepted as written on a motion by Gale B. and a second by Beth C.

V. TREASURER'S REPORT: In the absence of the Treasurer, President Richard Conroy presented the cash flow statements for June 2012 and July 2012. The Reports were filed for audit.


1. Bibliographic Manual: Richard C. noted that the Bib Committee did an excellent job updating their Policy and Procedure manual.

MOTION: Susan D. moved and Vince J. seconded a motion to approve the Bibliographic Manual. Approved unanimously.

2. Sierra Update: Alan reported that there will be three steps to the changeover from Millennium to Sierra.

  • Step 1 will update LION to the newest (2011) version of Millennium. This is scheduled for September 27 and should be completed before we open and therefore not affect members. Our current server is at the end of its life but should be able to handle the update.
  • Step 2 is to move to two new, high-powered servers that will be delivered soon. The move to the new servers is scheduled for October 10 and LION will be down all day. Patron verification will not be available that day, so libraries need to contact databases or make arrangements for procedures to follow with PC reservation/print management systems using the patron database. LION will notify Overdrive to allow patrons to checkout digital items without patron verification on that day.
  • Step 3 is to load Sierra which is scheduled for November 27. This is another all day event and there will be no access to LION. Beginning in early November, LION will have administrative access to Sierra so it can be installed on our client PC’s. Alan will send a link to a 10 minute overview of Sierra for staff to preview before the full cutover. Some libraries may want to use Off Line Circ for the scheduled “down time”. We are encouraged to test Off Line Circ in September to make sure it works properly.

3. Random House Moratorium: Random House, in the last couple of months, has dropped some of their prices on a title by title basis. After a discussion of LION’s Random House strategy, it was decided that Richard C. will write to Random House to let them know that we approve of their lowering of the prices of some titles and that we will purchase those items that are priced fairly.

MOTION: Leslie S. moved that LION purchase Random House books that are priced within the range of prices paid before the March 1 2012 increases. Seconded by Lisa T. Approved unanimously.

4. Consortia Pricing – LAT: LAT (Library Automation Technology) sells self-check systems to libraries. (Wallingford is a customer). Their systems are approximately $7,000 but they have contacted LION representatives and encouraged coordinating a group purchase to reduce the price. Alan offered to put together some comparative costs for self check systems used by LION libraries and asked for a show of hands for libraries considering self check. There was significant interest, but after discussion it was decided that CLC (Connecticut Library Consortium), which coordinates group purchases for all Connecticut Libraries, should be asked to pursue this. The move to Sierra should be LION’s staff’s first priority right now.

5. Bed Bug Update: There was a general discussion of the recent discovery of bed bugs at the Russell and Hamden Libraries. Vince J. sent all LION Board members some very good information prior to the meeting. North Haven Library, at the request of its Town Manager, had a dog inspect for the problem and found none. The State Library will also be getting more information out to libraries this fall.

6. The next meeting: October 23, 2012, at the Russell Library.


 1) LION staff:

  • Alan reported earlier in the meeting about the move to Sierra.
  • Matt referred to handouts for the PC update schedule and the PC install schedule. Members planning to buy additional computers should try to do so as close to their PC Install date as possible.
  • Rick reported that the fiber run to the LION office will be connected later this week.
  • Justin introduced himself and said that he is still making the rounds to different libraries and meeting staff. He is enjoying his work with LION.

2) LION Committees

-Nominating: None.

-Finance: None

-Personnel: None

-Planning/Negotiations: None

-Bibliographic: The next meeting will be on September 24 in Wallingford at 9:30 a.m.

-Circulation: The next meeting will be September 13.

-LUX: The committee will meet in September and continues to work on the redesign of the Overdrive site.

 VIII. OLD BUSINESS: The Overdrive Digital Bus will be in Madison and Wallingford later this week.

IX. NEW BUSINESS: Innovative has a new CEO but at this time no one has any insider information on what it means to the company or its customers.

X. ADJOURNMENT: Richard C. adjourned the meeting at 11:30 a.m. on a

Motion by Leslie S. and a second by Beth C.

 Next Refreshments: Ledyard

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