Board Minutes 2013 02

9:30 am Tuesday, February 26, 2013
Middletown, Russell Library


PRESENT:  Karen Jensen – BR, Cyndi Shirshac – DU, Marie Shaw – EH, Lisa Timothy – EL, Richard Conroy – EX,  Rob McCoole – GU, Cindy Mulbach – HA, Bonny Albanese – MA, Suzanne Bartels – MC, Vince Juliano – MD, Deb Barberi – MD, Karen Roesler –ME, Lois Baldini – NH, Suzanne Maryeski – NL, Cornell McNair – NW, Mary Fiorelli – OL, Michele VanEpps – OS, Meryl Farber – OR, Michael Gilroy – RA,  Jane Fisher – WA, Janet Flewelling – WA, Todd Fabian – WD, Kathy Giotsas – WM, Colleen Bailie – WH, Alan Hagyard – LION, Andy Gardner – LION, Justin Strickland — LION


I.  CALL TO ORDER:  Richard C. called the meeting to order at 9:37 a.m.

II.  ADDITIONS TO AGENDA:  Richard welcomed new library directors from Acton Library, Old Saybrook; Blackstone Library, Branford; and the Wallingford Public Library and asked everyone to introduce themselves.


IV. APPROVAL OF MINUTES:  The minutes of the December 18, 2012 meeting were accepted as written on a motion by Mary F. and a second by Lisa T.

V. TREASURER'S REPORT:  In the absence of Treasurer Bob Hull, Richard C. presented the cash flow statements for December 2012 and January 2013.  The Reports were filed for audit.   Alan H. noted that LION’s auditor will report on last fiscal year’s finances at the next Board Meeting. 


  1. Overdrive:   Alan reported that approximately $10,000 was spent ordering e-books using the 4 to 5 holds per “copy” guidelines approved at the last Board meeting.  He predicts that there are enough funds within this year’s budget to maintain the ratio until the end of the fiscal year. Overdrive is planning to launch a completely new version of their site sometime during the first two weeks in March.  Checkout should be easier.  “Overdrive Reader” will be added to the readers that are already available.  Alan reports that it is easier to use, works on any device, and adapts to all screen sizes.  It is, however, not available for all titles and will undoubtedly add to the existing confusion as to which reader one should download.   Other good news reported by Overdrive is that Macmillan has made 1,200 titles available to Overdrive users at a “purchase” of $25 per “copy”.  Macmillan titles will be made available using the “metered access” model like Harper Collins.  Macmillan titles will be licensed for 52 uses or 2 years—whichever comes first.


Other e-book issues:  Legislation has been proposed that would require publishers to sell e-book titles to libraries at the same price as to the general public.  Also, Random House ran a discount for libraries in December that allowed LION to purchase 15 titles.  In January the prices went back up to $75 therefore the holds to copies ratio will not be met for the popular titles.


  1. eCommerce for WebPAC:   Wallingford Library asked Alan to investigate Innovative’s e-Commerce for WebPac product which would allow patrons to pay for fines or lost materials with a credit card by accessing their account from the WebPAC.  Alan found that it would not cost LION anything to acquire this software but that all LION members would have to agree to participate.  A lengthy discussion followed during which concerns about record-keeping, , payments to members’ municipalities, and fees for credit card services were addressed.  Alan will investigate and get back to the Board with more information at a future meeting.


  1. Mail Server:   New e-mail software and a server have been ordered and should be installed within the next few weeks.  Addresses will remain the same but it will look different to users. Alan will send a test version for members to look at.


  1. Acton Library update:  LION is working on getting Acton Library, Old Saybrook’s records into Sierra.  Projected date for Acton’s inclusion and full use of the system is April 1. Bethany Public Library has contacted LION about joining and received the fees schedule.  Hamden Library also asked for information about becoming a member. 


MOTION:  Cyndi M. moved and Meryl F. seconded at motion that LION continue its discussions with Bethany Library concerning membership.  Approved.


  1. In lieu of the regularly scheduled meeting on April 23,2013 which conflicts with Innovative’s  User Group Conference, the next meeting will be held on May 7, 2013 at 9:30 a.m. at the Russell Library



  1. LION staff:  Alan attended ALA Midwinter.  Andy has been working on uploading Acton Library records and tweaking the Sierra system and Justin tested the new e-mail software and loves it.
  2. LION Committees

-Nominating:  Vince J., Sandy R. and Lew D. will be meeting soon to come up with a slate of officers for next year.

-Finance:  Will be meeting soon to finalize a budget proposal for next fiscal year.

-Personnel:  None

-Planning/Negotiations: None

-Bibliographic:  Colleen Bailie is the new chairperson and the committee will be meeting in April

-Circulation:  February meeting was cancelled because of the snow and will be rescheduled

-LUX:  Next meeting is March 13.



IX. NEW BUSINESS:  Karen Jensen, Blackstone Library’s new director, announced that her library will be opening up their entire collection for LION holds.  Suzanne Maryeski reported that the city of New London’s serious financial condition may result in the Library not receiving its fourth quarter check.

X.  ADJOURNMENT:  Richard C. adjourned the meeting at 11:30. 


Next Refreshments: Russell Library

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