Board Minutes 2013 08

9:30 a.m. Tuesday, August 27, 2013
Old Saybrook, Acton Public Library



PRESENT:  Karen Jensen – BR, Trish Connolly – DU, Cyndi Shirshac – DU, Lydia Main – EL, Richard Conroy – EX,  Sandy Ruoff – GU, Cindy Muhlbach –HA, Beth Crowley –MA, Bonny Albanese – MA, , Deb Barberi – MD, Karen Roesler –ME, Bob Hull – NB, Lois Baldini – NH, Suzanne Maryeski – NL, Cornell McNair – NW, Mary Fiorelli – OL, Meryl Farber – OR, Michele Van Epps – OS, Michael Gilroy – RA, Alice Pentz – ST, Jane Fisher – WA, Todd Fabian – WD, Kathy Giotsas – WM, Colleen Bailie – WM,  Alan Hagyard – LION, Andy Gardner – LION


I.  CALL TO ORDER:  Todd F. called the meeting to order at 9:40 a.m. and asked that everyone introduce themselves since we have many new representatives.



IV. APPROVAL OF MINUTES: June18, 2013; July 10, 2013: 

The minutes of the June 18, 2013 meeting were accepted as written on a motion by Beth C. and a second by Mary F.  The minutes of the special July 10, 2013 meeting were accepted as written on a motion by Bob H. and a second by Jane F.

V.TREASURER'S REPORT: June 2013; July 2013 Treasurer, Bob Hull presented the cash flow statements for June 2013 and July 2013 and noted that the June report shows that LION’s expenditures were greater than income at fiscal yearend.  This was primarily due to the cost of the new system.  He also noted that LION will hence forth be paying Innovative’s annual maintenance fee in July rather than in May.  The Reports were filed for audit. 




  1. ZINIO (Deb):

Deb Barberi explained the work of the LUX subcommittee to gather information and opinions about Zinio for the Board.  The “vote” results from members were 72% Yes to Zinio, 16% No, and 2 Undecided with comments.

A lengthy discussion of how to share the cost for Zinio followed.  Most members agreed on two points:  1) Basing the cost on each library’s use seems the fairest but we don’t have that information yet, and 2) member libraries did not budget for the product/service in this fiscal year.

Bob Hull moved that LION subscribe to Zinio this year with funds from LION’s reserves.  Richard C. seconded the motion.  Approved unanimously.

Deb B. and other Overdrive selectors will quickly put together a list of magazines that we want to subscribe to through Zinio.  Selection will be influenced by the Zinio’s list of 100 most popular selections as well as recommendations from members.


  1. Membership proposals (Alan)

Alan H. reported that Hamden is awaiting approval from the Town’s legislative body to join LION.  Their Library Director is recommending LION.  Bethany is ready to join LION upon Board approval.

Sandy R. moved that LION accept Bethany Public Library as a member.  Richard C. seconded the motion.  Approved unanimously.

Alan and Michael G. explained that Rathbun and East Haddam Free Library, previously independent and separate association libraries, have been taken over by the Town of Haddam.  LION staff will work on how to incorporate another library which is a essentially a branch.  Ledyard is an example of a similar arrangement.  Alan will work on determining the cost to East Haddam.


  1. Orientation Task Force:

Todd F. reported that the Task Force met and came up with some ideas to assist newcomers on the LION Board in becoming familiar with its history, culture, staff, and operations.  Ideas include preparing a checklist of common questions with answers and/or the numbers to call for information, an onsite tour of LION offices to go over basic information and to meet the staff, and assigning a “buddy” or mentor librarian to newcomers.  Todd also asked for volunteers to work on a holiday time event that would allow members to get to know each other better.  Beth C. Sandy R., Meryl F. Michael G. and Karen R. volunteered to work on this.


  1. The next meeting: October 22, 2013 at 9:30 a.m. at the Russell Library, Middletown.  Please note this is not the regular date.



  1. LION staff

Alan reported that he is doing well after a number of health issues he has contended with over the last few months.  Andy reported that the Sierra password changes were going well and would help improve security and still keep signing in easy for staff.

  1. LION Committees

– Nominating:  None

– Finance:  None

– Personnel:  None

– Planning/Negotiations:  None

– Bibliographic:  RDA started July 1.  The next meeting will be in September

– Circulation:  None

– LUX:  The Zinio report was already discussed




Kathie G. announced that Access CT would be presenting information about the new healthcare act on Oct 2 in West Haven and all are invited.

Sandy R. announced that Stephanie Johnson will be retiring on October 4 and there will be a reception in her honor at the Guilford Free Library on September 12.

Jane F. informed the Board that Wallingford is converting to RFID tags and a new 3M automatic return system.  The system should be up and running in November.



On a Motion by Richard C. and a second by Beth C. the meeting was adjourned at 10:56 a.m.


Next Refreshments: Old Lyme

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